What is this article about?

This article explains how to create a livestream event with sessions on STREAMBOXY.

The creation of





With a few clicks to your first live stream event

Create live stream event

  1. Log in with your STREAMBOXY account in the backstage. The login page can be found in the upper left corner of the STREAMBOXY homepage.
  2. Create a new event under "Add".
    Add event
  3. Give your webinar a title, a start and end time and first select the "Test Event" billing type. Your event will not be billed as a "test event", but participants are limited to five users.
    Event creation overview
  4. Create your webinar with the button "Create event".
  5. Now select the session type "Conference" under the main session settings and add your desired settings for participant authorization, tile settings, conference recording and, if necessary, the integration of a team interoperability. Save your settings under "Update session".
    Conference settings
  6. Safe your settings.




Add agenda items and sessions

  1. Go to "Agenda and Sessions" in your event settings.
  2. Click on "Add agenda item" and assign a title and a start and end time. Save your agenda item with "Confirm".
    New agenda item
  3. Click on "Add session" and enter a title, a start and end time and a session type. Save your session with "Confirm".
    Session Sessings




Integration of a Q&A

  1. The Q&A can be added to your main session as well as to your sessions. Go to the settings of the desired room and scroll to "Interaction".
  2. When automatically opening the panel, you can also specify whether or not it should open directly when you enter the room.

    This is useful, for example, if there are participants present at your event who should simply be navigated to the Q&A question options in the mobile view.

    Open Q&A Automatically settings

  3. Save your Q&A under "Confirm".




Appearance 

  1. Go to "Appearance" in your event settings.
  2. Add the colours, your CI fonts, your event logo as a png, your individual header, your own favicon for your event and, if desired, your onboarding and user registration via html from the content you have stored in the Content Manager.
  3. Save your settings.




Poster

  1. A room system is used at your event with STREMABOXY. Each of your event rooms (main session and each session) has the following status during the event:
    1. Planned
    2. Open to speakers (before the start of the event)
    3. Open to attendees (event ongoing)
    4. Completed
  2. In your event settings (main session settings or subsession settings), go to "Posters" to customise the posters for the main session and for all sessions.  
  3. Select your desired poster format or one of our templates and save it.
    Poster settings




User Sign-Up

  1. In order to enable your participants to register themselves for your webinar, go to "User Sign-Up" in the event settings of your already created webinar, check the Enable user self-registration box and save your settings.
  2. It automatically generates your registration link and an embed code.
    Allow user registration
  3. Make all settings for the configuration and in the form editor. You can find more information about the respective setting options in the documentation article of the user sign-up.
  4. You can now publish the registration link so that your participants can register for your webinar.




Registration of a user

  1. If you have now published the registration link, the participants can register themselves. The registration form shown in the example image contains the red notice that the event is still in the "Test Event" billing type and that the participant limit is therefore activated. As soon as the event is set to "subject to a fee", this notice disappears.
    participant registration
  2. The information to be requested by STREAMBOXY as a mandatory field is the name and the email address. You can add all other custom properties that are to be queried in the form editor settings of the user self signup.
    Custom Properties
  3. If your participant has now successfully registered, you will receive this he sends the template email or the invitation email you set up in advance with his personal access link to the event.
    Registration done
  4. You can view and manage the registered participants in the event user overview.
    Event User Overview




Adding a speaker

There are two ways to add a speaker for your event.

  1. Create your speakers manually under "Add" in your event user settings.
    Add User
  2. Create several speakers at the same time as an Excel import under "Import". A template for the Excel import can be found on the right.
    Import User




Setting up a follow up show email

  1. To set up a Follow Up Show email, go to the Content Manager and create a new email template or change existing templates.
  2. Go back to your event settings and activate the email notification you have created in the time-controlled or action-based email notifications.
    Time or action based notification settings